The next step is to set up your chart of accounts, which is used to organize the money flowing in and out of your restaurant. The chart of accounts records high-level transactions such as assets, expenses, liabilities, revenue, equity, and cost of goods sold. This is further reduced to business-specific categories such as sales, inventory, and marketing.
Keeping on top of your bookkeeping is worth far more than avoiding tax season headaches. With diligent financial practices, the right expertise, and sophisticated reporting mechanisms, you’re laying a foundation for business decisions based on the financial heart of your restaurant. The more transparency you have into the key performance indicators that monitor the health of your restaurant, the more swiftly you can take decisive action to remedy wounds. Accounts payable is a bookkeeping process that handles paying invoices from vendors and suppliers, including food inventory. A locked down accounts payable process allows you to pay your bills on time and without error, so that your inventory shipments remain on schedule.
The Accountant or accounting firm
Calculating prime costs help you find where you can cut costs, boost profits, and increase efficiency. Your restaurant’s success will be measured against key performance indicators (KPIs) which will be measured through financial reporting and analysis. Here are some important ratios to study when you review the financial statements for your restaurant. Above all, bookkeepers assist with tracking the restaurant’s financial performance so that you can make sure you’re putting more money into your pocket than you’re taking out of it. Restaurant bookkeepers typically don’t have accounting backgrounds.
- Bookkeeping tracks and organizes a company’s financial transactions, such as sales, purchases, payments, and receipts.
- It also helps you catch any accounting errors through automated data transfer.
- As a restaurant owner, you spend your days dealing with inventory management, staffing, and controlling the cost of goods sold.
- These KPIs are controllable, but they can also easily get out of hand if not monitored.
- QBO has worked very well for all of our restaurant clients, so we recommend it 100% of the time.
Whether you’re running the accounting services yourself or outsourcing your restaurant accounting, staying on top of the day-to-day bookkeeping is essential to stay ahead of your competition and turn a profit. Even though business owners try to learn to manage their finances on their own, others opt to hire a professional so they can focus on the parts of their business that matter to bring in sales and revenue. Whichever option you choose, investing time or money into your business financials will only help to grow your business. If you are not using financial reporting for your restaurant, then you are running your business blind. With such tight profit margins in the restaurant industry, it is important to analyze your financial reports on a regular basis.
Should I Outsource My Restaurant Bookkeeping?
She has a degree in Journalism, a passion for hospitality and now specialises in writing insightful content for businesses in the hospitality industry. While each accounting system is different, they often share a range of similar features and benefits that are designed to streamline your accounting. Once you’ve identified areas to focus on, you’ll need to set specific and measurable goals, also known as SMART goals. Your gross profit is the difference in value between the selling price of a dish and the cost of the ingredients and materials used to make a dish (your COGS).
- If your POS system is fully integrated with your accounting system, you can automate payroll data collection and reduce any errors due to manual entry.
- While specific goals will vary from restaurant to restaurant, here are some steps you can take to set restaurant accounting goals for your venue.
- Outsourcing your payroll is a surprisingly affordable option to ensure your accounting is consistent and reliable.
- The IRS gives business owners instructions as to which business transactions require supporting documents.
- If you’re opening a franchise restaurant business, such as Pizza Hut or TGI Friday’s, you’ll source your food directly from suppliers as instructed by the home office.
The only drawback to Toast payroll is that right now they do not have a QuickBooks integration. While we have been inquiring about it bookkeeping for startups for over a year they have yet to add this functionality. I would take a hard look at Gusto Payroll services as an alternative to ADP.